Speaker Info

Valuable information to help your presentation be a success

Thank you for presenting at PaperCon 2017.

Please refer to the details below regarding your paper and/or presentation.

 

Paper and Presentation File Submission to TAPPI

Your paper and presentation are subject to peer review and must comply with TAPPI antitrust and commercialism guidelines. Submission guidelines are listed below, and more detailed information/tips are also available in the following locations: 

TAPPI Author/Speaker Kit 

Manuscript Requirements

Presentation Guide

Presentation Tips

Antitrust Guidelines

Speaker Management System Instructions

Once approved, your materials will also be included in the Conference proceedings, with your permission. You may give TAPPI your permission on your submission form in the Speaker Management System.

 

Tips for Preparing Visual Presentations

General Guidelines

  • Final presentations, in the form of a slide deck, must be uploaded to the TAPPI Speaker Management system prior to the conference (unless you’ve made other arrangements with your session chairperson).
  • Have a backup of your presentation on hand, ideally on a USB key.
  • If you’re using your own laptop, set the screen resolution for optimal clarity and ensure you test your slides on the projector prior to your session.
  • Company name may be displayed on the first slide only. Trade names may be used only once.
  • If your deck contains crucial information which can stand alone, consider providing your audience with printouts that they can refer to later.
  • All presentations must be in compliance with TAPPI’s AntiTrust and Commercialism Policies. Your deck will be reviewed prior to your session. Any slides that are not compliant will not be allowed in your presentation.

Tips for Creating your Slide Deck

  • Consider using only images as slides, rather than text. It serves as visual support while not forcing people to read while you’re talking.
  • If you are using text, select a simple font that is clear and easy to read. Sans-serif is best for slides, and be sure to use a minimum 30 point type.
  • Use a maximum of 3 fonts per presentation. This includes different sizes, as well as bold or italic versions of the same font.
  • Limit each line to 6 words, and 6 lines to each slide. You want to use the key words that reinforce your ideas, not create complete sentences.
  • Limit your slides to a maximum of 2 per minute.
  • Think of your slides as visual support for your ideas – they should not introduce new ideas, or contain information that will distract your audience from your talk.
  • Use a template and keep a uniform background throughout your presentation. Consistency in terms of color, font and design is key.
  • Ensure there is good contrast between your background and your typeface and/or graphics.
  • Use simple graphics that are high in contrast. Avoid dense tables, charts, etc.

Tips for using Graphs & Charts

  • Graphs and charts should contain at least 2 different, high contrast colors. Use different colors, not shading, to denote graph data.
  • Always include a legend for charts so that your audience will have all the visual information available at a glance.
  • Select the appropriate chart for your data. Bar and pie charts are easier to read, but sometimes line charts are necessary. In those cases, ensure your lines are well contrasted and easy to follow. (Note: It may be better to use solid/dashed/dotted lines for a chart rather than different colors. Always test your charts before making a final decision.)

Presentation Tips for Presenters and Panelists

For Presenters

Before the conference:

  1. Practice. Rehearse your talk at least three times prior to your presentation. This will allow you to get comfortable with the flow, as well as evaluate whether or not you’re meeting the objective of your talk. If possible, rehearse in front of someone who can offer constructive criticism.  

  1. Time your presentation. Ensure your speaking voice is natural, clear and not rushed. A good rule of thumb is that a 2,000 – 2,500 word presentation takes about 20 minutes, including time for a question and answer period.  

  1. Pay attention to format. Be sure your presentation includes the following elements:

    1. Statement of problem
    2. Plan of attack and results
    3. Impact/Importance
    4. Conclusion

    *The introduction and conclusion are the most critical part of your talk. The introduction is your opportunity to engage the audience, and your conclusion is where you will emphasize the take-away. Be sure to know these well.  

At the conference:

  1. Arrive early. Be in the room 30 – 45 minutes prior to the start of your session. This will allow you to familiarize yourself with the room and the AV equipment.  

  1. Preview your slides. Always ensure you’ve done a final check on your slides. A room will be available for this purpose.  

  1. Allow time for a question and answer period. Always repeat audience questions into the microphone before responding so that everyone can hear it. To ensure a lively Q&A session, you can supply your session developer (or someone else) with a list of prepared questions to get the ball rolling. This can also serve as an opportunity to supply additional useful information which did not fit into the constraints of your presentation.  

  1. Attend the author’s breakfast. If there is an author’s breakfast scheduled, you should attend – even if your session immediately follows the breakfast.  

For Panelists

  1. Share your expertise. You were selected as a panelist because you possess subject matter expertise. Share it accurately and carefully with your audience.  

  1. Debate is a good thing. You may disagree with what other panelists are saying. If you do, speak up – but be sure you are respectful.  

  1. Ensure compliance with TAPPI policies. Always remember that both your slides and comments must comply with our policies.

Antitrust Guidelines

Attendees at industry events in the US are becoming increasingly sensitive to antitrust compliance at face to face meetings. Therefore, we remind all authors to follow these simplified guidelines in your paper or presentation slides. The full TAPPI antitrust guidelines may be found here.

  • Mention of current or recent (i.e., within the last 90 days) or future production costs generally (including prices paid for raw materials, supplies and labor), and overall production or distribution costs with respect to any specific products should be avoided. 
  • Projected or actual cost savings related to a specific technological improvement or operational change may be discussed, as long as the specific before and after costs are not mentioned. Further, no comment whatsoever may be made about selling price changes that may occur as a result of the cost savings.

Commercialism Guidelines

Although commerce is a driving force for our technologies, TAPPI technical sessions are not a platform for commercial (sales) presentations. Presentations that are technical and objective enhance the credibility of the presenter and his or her organization. Restricting commercialism ultimately benefits both the presenters and the TAPPI audience.

Excessive use of brand names, product names or logos, failure to substantiate performance claims, and failure to objectively discuss alternative methods, processes or equipment are indicators of sales presentations. Note: If the technical paper you submit does not comply with TAPPI guidelines, it will not be printed in the proceedings. You will be notified if any issues need to be addressed, and will have an opportunity to correct the problem. Here’s how to avoid some common violations:

For more specifics, please review the Commercialism Guidelines document.

Conference Registration

Please remember you must also register for the conference.   Significantly reduced rates are available to speakers. You should also remember to book your hotel room as early as possible; TAPPI's discounted rooms will go fast.

Questions?

General Conference/Program questions: 
Sarah Lunceford; +1 770.209.7345; slunceford@tappi.org 

Speaker Management System questions: 
Jessica Reaves; +1 404.509.7477; jreaves@tappi.org

Sponsorship: 
Shane Holt; +1 352.333.3345; 
sholt@naylor.com

Trade Fair: 
Grayson Lutz; +1 678.471.5853; glutz@tappi.org
  

Speaker Management System Instructions 

Creating a Submission in TAPPI Speaker Management System. The same link can be used to modify an existing submission in the Speaker Management System. 

  • Log In to TAPPI’s Speaker Management system by creating a User Name and Password. If you have previously submitted to a different TAPPI event you will have to create a new profile specifically for PaperCon 2017. 
  • Once you have created your profile click add new submission 
  • Select your preferred track and enter all applicable information to upload your abstract.
  • Once you have typed or uploaded your abstract click save. 
  • To add your Manuscript or PowerPoint presentation to your submission simply click Edit and select the appropriate files from your computer and resave. You do not need to create a new submission

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